The importance of a well-designed conference room cannot be stated enough. In these rooms, some of the greatest ideas that the world has ever seen are though up. If the design of the room isn’t thought out to its best though, these ideas can leap the tops of the minds of the thinkers and then die, never to be heard of again.
It is important to the future of the human race, or at least to the future of your company, that the conference rooms you hire or design are as impactful and beneficial as possible. There are many different designs of rooms out there and the design isn’t simple either. Sure, it basically looks like a rectangle-shaped room with a big table in the middle and a lot of chairs, but it isn’t nearly as simple as that. Each room needs to be tailored to the needs and theme of the company.
Getting the Wrong Size of Projection Screen
Back in the day, the only times that conference rooms were used was for actual physical meetings in the company. Now, conference rooms Geelong need to be designed with virtual meetings in mind as well. There is typically a large screen for videos, such as presentations and even remote meetings. When you are looking at the design of the room, make sure that you place a lot of focus on the location and the size of this screen. It needs to be proportional to the volume of the room itself. Imagine that the room is full and picture where each person in there will be. Make sure that when the screen is turned on there is no need to strain oneself to be able to see what is being projected. However, there are limits to how big it can get before it becomes overpowering.
Scarily Advanced AV Equipment and Technology
We are the old guard of the world. Technology in the conference rooms Geelong has to offer is advancing at a far more rapid pace than ever, and it is hard for the old crowd to keep up. The staff in the tech department of the company usually decide on the equipment on their own, without communication or training on operating methods for the rest of the employees in the company.
This leads to delays in the conference sessions as someone boots up a Windows 95 PC and tries to Google how to fix it on the dial-up modem they are connected to.
Conference planning for the rookies
If you are new to the game of planning a conference for your company to have, you are going to feel like you are in deep waters. The truth is, the planning can be easy if you follow the right steps and methods. The first thing you need to do is figure out what the attendees want. This basically means talking to the board of directors about their specific requirements for the conference. This will allow you to save a lot of time later on.
The next step is to set a theme based on what the people attending want. You can also plan out the general location of the conference and the people who you think would be best suited to lead the sessions. This includes the speakers, the comic relief and more. Talk to all your prospects and confirm with them that they are okay with the pecking order.
Have a Committee and a Date
A committee might seem like a bother to a lot of people because of the many different opinions and debates that are sure to crop up at some point. The truth is that it is much harder to do alone than with a team. When picking conference venues Geelong you also need to pick out a board of organizers to help you with every aspect of the planning process. When selecting your team, look for certain skills in the people, such as people who are good at budgeting, setting out schedules, networking, great at public relations and marketing, and more. With the right team of people all working to their specific skill set, you can be guaranteed of a smoother sorting and planning process. These people are absolutely essential, so make sure you swallow your emotions and get a team.
Budgets and Location Are Important
The next thing you have to look for when selecting conference venues Geelong is the expense value. Get yourself someone from the accounting department to help you with the budgeting. This is more important than you think. Remember that it isn’t your own money you are spending, but the company’s money. If you spend too much on the conference and it isn’t that great, people higher up on the food chain aren’t going to be very pleased with you.
Get as accurate and informed of an estimate of your expenses as you can. Remember to calculate travel costs, loot bags and even the prices of pens. Every little detail matters. If you can find sponsors for certain items, you should take advantage of that.